Employment Opportunities:

Administrative Assistant – Clinical & Regulatory Affairs – Markham location

Reporting to the Vice President, Clinical and Regulatory Affairs, the successful candidate will provide general administrative support to the Clinical and Regulatory departments.

Essential Duties:

• Order and maintain office supplies and miscellaneous items.
• Organize travel arrangements/limousines and order foreign currencies as required
• Filing, faxing, photocopying as required
• Process expense reports as required
• Maintain personnel calendars, book meetings as required
• Provide technical support to Clinical and Regulatory director(s) and manager(s)
• Maintain listings/database and copies of Regulatory and Clinical documentation, to include regulatory correspondence and submissions and clinical trial documents
• Budget tracking
• Arrange meetings for internal and external attendees, on and off-site e.g., investigator meetings, planning meetings
• Proof-read & edit documents such as reports, letters, slide presentations, e-mails as required.
• Prepare pdf renditions of documents, bookmark and hyperlink as appropriate; edit pdfs to improve visual appearance
• Other duties as required

Skills:

• Excellent communication and interpersonal skills
• Excellent organizational skills and strong attention to detail, with proven ability to handle multiple tasks efficiently and effectively
• High level user of MS Word, Excel, Powerpoint, Outlook; experience with Adobe Acrobat an advantage
• Use of electronic document management system/experience in document control an advantage
• Experience in organization of GxP documentation a strong advantage

Qualifications & Experience:

• Minimum community college certificate/diploma or equivalent and 2 years previous experience in pharmaceutical or related industry or high school diploma and 5+ years relevant experience

To apply for this opportunity, please submit your resume in confidence to hr@cytochroma.com. Please ensure that you quote the job title in your email.

We thank all applicants for their interest; however, only candidates under consideration will be contacted. No phone calls please.